1. Ensure that as part of the purchase you will own the accommodation’s existing domain name, email accounts and telephone number.
This may seem a bit obvious but I would strongly advise that you make sure these are part of the contract of your bed and breakfast, guest house or hotel purchase. I am aware of one incident where a retiring couple decided to take the established telephone number with them – as this was also been their own private telephone number. Ensure you have these itemised within your contract so a solicitor can follow these up if there are any issues following the sale.

Another critical check is the domain – never assume the current business owner actually owns the domain of your new hotel, guest house or bed and breakfast. I have come across a number of domains that were set up and paid for by a web designer or friend, who is now not contactable. Make sure you check this and put the onus on the current owner.

To check all domains (website names) ending in co.UK (for example torbaylodge.co.uk) then go to www.nominet.org for all other domains go to www.whois.net.

If the information shown is not the current owner of your new B&B, guest house or hotel then contact the owner by email and express your concern. The current owner is the only one who can initiate a domain transfer.

Also check when the current domain is due for renewal.

If you are in the process of buying or thinking of buying a bed and breakfast, guest house or hotel then save yourself a lot of possible future heartache by ensuring you work your way through the following IT checklist.

The outgoing owner may forget to leave you with all the essential IT information and you may find it near impossible to retrieve it once they have left.  Make sure you are IT ready and double check the following.

2. Ask for the full contact details of the existing web hosting company.
You or your web designer will need full access to the existing website and you must ensure you have full login details to the web space that your hotel’s domain is pointing to.

Ideally you should ask for the following:-

Hosting Companies Name, Address and Telephone Number.
The level of service(s) and the expiry date of any service(s).

3. Ensure that you have full access to the email(s) accounts the moment you collect the keys.
Above all make sure you have full control of all your new hotel, guest house or B&B email accounts as nearly alladministrative accounts for hosting, domain names and on line booking engines will only send any requested information requests to the registered email address on their accounts.

4. Get the contact details of the existing web designer – is he/ she still available to support the website?
In the event where you have been given incorrect login information then you need to have a direct contact of the existing website who can guide you. I have seen new accommodation owners on day one stuck with the wrong, and therefore useless, login details. Often outgoing hotel owners had little to do with the website and submit details which they believe correct.

5. Ensure you have a back up system for all important documents, files and emails.
Most people have inadequate back up of their critical information.

Prior to you taking over your new bed and breakfast, guest house or hotel you should download and become familiar with some of the free remote back up solutions. These allow you to back up key areas such as email or any important word processor or spreadsheet documents. Once you are settles you must buy a physical back up for all your data.

Two great free remote back solutions are

• idrive
  Get 2 GB of online backup space absolutely free. Store your photos, documents and other important data.
  mozy
• mozy
  Get 2 GB absolutely free!
  No setup fee, no monthly payments, no credit cards, no hassle

6. Ensure you have a good anti-virus and anti spyware protection in place on your PC or laptop,
Computers are hard enough to control when they are working fine never mind when you have a virus running amok. For minimal expense you can ensure your PC or laptop can run trouble free and have regular automated maintenance.

There are dozens of anti-virus and anti spyware products on the market and a good local IT specialist should advise you on the most appropriate software for you.

I use the following on my PC and laptop – (the following are the free editions )

• Advanced SystemCare™ Free v3
  Advanced SystemCare Free (formerly Advanced WindowsCare Personal) has a one-click approach to help protect, repair, clean, and optimize your PC. With over 35 MILLION downloads since 2006, this fantastic, award-winning free registry cleaner and system optimizer is a “must-have” tool to speed up your slow computer. 100% safe with no adware, spyware, or viruses; a PC maintenance program that’s incredibly easy to use.
• avast!
  avast! Home Edition – Free Antivirus represents the best FREE antivirus protection currently available on the market.

7. If the existing owner has wireless and is leaving the router then make sure you have the full access details.
Hopefully the password for the wireless access point and router login details is on the underneath of the router. Again ask for all user name and passwords relating to a broadband router (if left by outgoing owner)

8. Ensure you have full login access to any third party on line booking system.
If the accommodation benefits from on line booking then make sure you have full access to the booking system and are familiar with its administration.

9. Ensure you have all login details for any agency websites such as laterooms.com.
Often accommodation owners administer agencies such as laterooms separately of your on line booking system and again you will need full access and understanding of how these systems work.

10. Are there any other IT related services or marketing fees that the existing owner subscribes to?
You may getting up to 25% of all bookings from one accommodation directory so make sure there are no outstanding fees or on going disputes with them.Alternatively you may receive a bill a few months in asking for IT support services that you were unaware of so it best to ask for information on all subscribed or contracted IT services. This is true of all aspects of the accommodation.

• Contact other bed & breakfast owners in your area to ask how long it took them to open their business from the time they first started planning. Ask some of the basics: When do they take vacations? What are the most active tourist seasons for your area? Do they run all the operations or do they hire help to clean and cook? What do they do if they have guests and have an emergency?

•  Take a class. At business schools and community colleges there are often community education classes offered. Check your local school listing for business classes being offered to the community. You could also ask your local Chamber of Commerce or other business affiliations to see if they are offering workshops in your area

• Find out if the B&B owners in your area have any kind of cooperative agreement between then. Many do. If so, meet with them to ask about their successes and things they’d do differently to help you decide what to include in your business plan

• Do it yourself. Business plans are a difficult and cumbersome task, but necessary for business loans and successful first years. The key to doing it yourself is to understand the intricacies of your business which also allows you to give a better presentation increasing your chances for a loan.

• Consider a business plan writer or specialist. These are people and companies that are skilled in writing business plans and often have many years of experience and success. You can check their references before purchasing to make sure. One such company is the Plan Magic Corporation where you purchase an easy-to-use template for only less than $150.

• Invest in a business plan software program. They are readily available at office supply stores and other business resource places. Palo Alto Software company makes Business Plan Pro, a great business plan software with templates for every kind of business and they also have marketing plan software for taking that next step in your bed and breakfast development.

• Take a class. At business schools and community colleges there are often community education classes offered. Check your local school listing for business classes being offered to the community. You could also ask your local Chamber of Commerce or other business affiliations to see if they are offering workshops in your area.

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